The following forms are to be used by club reps for State Days. Please download and print the forms and return them as indicated following your State Day.
- Tee Times and Pairings – This will be emailed to you and to the pro shop and available on Golf Genius by noon on the Friday preceding your State Day.
- Pace of Play – Use a second copy of the Tee Times and Pairings to track pace of play.
Cancellations could be made to the tee sheet prior to Tuesday via calls directly to the pro shop, so be sure to grab the latest version of the sheet from them on Tuesday morning.
Players will pay the $10 State Day fee directly to VSWGA through Golf Genius when they register for the event. The $2 charge to participate in the Closest to the Pin contest is included in this fee. Prior to the event, players must call the pro shop to pay the course fee ($25 for 18-hole courses; $20 for 9-hole courses) and a cart fee, if applicable, by credit card.
Ask the pro shop to provide a local rules handout for the day. Please be sure to clearly indicate WHICH TEES PLAYERS WILL BE USING ON THE FRONT AND BACK (for example, red/gold or red/white).
Pace of Play
We are using the tee sheet generated by Golf Genius and entering the start/finish info on the far right. Please be sure to send the Pace of Play report to Nancy Myers. It is a good idea to have two printed copies of the tee sheet; one to keep track of players registering and one to keep track of pace of play.
Each foursome needs to designate a captain who will report the scores at the end of the round. Each player keeps their own own score and reports it to their team captain. The team captain will also keep a team card with all the scores. Following the round, players will verbally attest their score with their team captain, maintaining adequate social distance.
The team captain will verbally report the scores to the individual entering the scores directly into Golf Genius at a designated place at the club. Other players from the group or other groups must NOT gather around the scoring table and must go to their cars and leave the club as quickly as they can.
You will be entering scores into Golf Genius. It is good to have at least two people working on scoring to ensure accuracy. As the groups come in, ask the team captain to verify all scores. Record the finishing time. If possible, enter the scores into Golf Genius as soon as the group comes in and ask the team captain to verify the scores entered.
After play, fill in the Summary report right away and email it those listed on the document. Multiply the total number of players times $10 and fill in that amount on the Summary report. In addition, make sure the Closest to the Pin winners are filled out at the bottom of the page.
Please email the forms to the individuals listed on each form.
If you have any questions about the procedures beforehand or during scoring, you can call Amy Mason at the number provided in the email sent to you preceding your state day. Thanks again for serving as club reps and helping to make it a great day!